We value your privacy
PRIVACY POLICY
At ALLCOT AG, including our affiliates and/or subsidiaries (hereinafter “ALLCOT”, “we”, “us”, “our”), as part of our commitment to privacy and transparency, we want to provide you with more information about how we collect and use personal information, in a more organized and readable format.
“We value your privacy” – These are the first words of our Privacy Policy, and they are words we follow as we design and build our products. The following Privacy Policy applies to all visitors, customers, business partners (generally and interchangeably the “Third Parties”) using or accessing any of the websites, including:
www.allcot.com, www.allcot.net, www.allcot.earth, www.allcotnews.com, www.allcotnews.com, www.allcot.com.co, www.allcot.life, www.allcottrading.com, www.conservacionsurdelmeta.com, www.allcot.info, www.allcot.org, www.allcot-group.com, www.allcottrade.com, www.allcot.group (collectively, the “Sites”).
By accessing and continuing to use the Sites, you acknowledge that you have read and agree to the practices described herein.
Our headquarters mailing address is:
- ALLCOT AG
Bahnhofstrasse 10
6300 Zug
Switzerland
For any questions regarding your personal data and this Privacy Policy, you can contact us at privacy@allcot.com.
- Our fundamental principles
We are careful about the personal information we ask you to provide and the personal information we collect about you through the operation of our services. We store personal information only for as long as is reasonable to maintain it.We seek to make it as simple as possible for you to control what information is shared publicly (or kept private). We seek full transparency in how we collect, use, and share your personal information. As the owner of personal data, you have the right to withdraw or refuse your consent at any time and, when we rely on legitimate interests, you have the right to object. Please note that “personal information” in the context of this document may also be referred to as: “data”, “personal data” or “Personal Identifiable Information”. In the event of any conflict between this document and any applicable local laws and/or regulations, and only to the extent that such local laws and/or regulations require a higher level of protection for your personal information, such applicable local laws and/or regulations shall prevail. The websites you visit often contain links to other sites. Please be aware that ALLCOT is not responsible for the privacy practices or the content of third-party websites. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. When leaving the Sites, please read the privacy notices of each website that collects Personal Identifiable Information.
. - What personal data we collect and why we collect it
Depending on who you are (i.e., a customer, supplier, sub-supplier and/or Website visitor) and how you interact with us (e.g., online, offline, over the phone, through emails, and/or through our systems, tools, platforms, etc.), we may process the following personal data about you:
.
a. Personal Identifiable Information:
(i) Information you provide to us at the time of data collection, such as first name, last name, alias, signature, title, date of birth, Social Security number, driver’s license or state identification card number, passport number or other similar identifiers. (ii) We may collect personal information you provide to us by telephone, email, through a face-to-face conversation or through online and offline forms, such as subscription newsletters, surveys, attendance forms, event registration, contests. (iii) When you interact with ALLCOT on social media, we may collect basic information about your profile, including your profile name and bio, your following number, your social sharing activity, and your content preferences from the social media platforms you use. (iv) We may also collect information from or about you from other public online and offline sources, such as LinkedIn, or information published in print or online media, in addition to your use of the Sites or when contact us. For example, when you attend one of our events, we may ask you for your contact information to follow up on other opportunities to participate.
.
b. Device and Location Information:
When you visit our Sites, certain information is automatically collected from the devices used to visit our Sites, including the IP address of your computer, the type of browser you use. We also obtain information about incoming domain names and pages visited. This data tells us what pages our users visit and what information they volunteer, such as survey information and/or site registrations.
.
c. Cookies:
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. We use cookies on our sites to help identify and track visitors, their use of our services, and their website access preferences. We describe the specific cookies used in the sections below. Visitors who do not wish to have cookies on their computers should set their browsers to refuse cookies before using our websites, with the disadvantage that certain features may not function properly without the help of cookies.
.
d. Registered Users:
If you create an account on one of our sites, you will be asked to select a username and provide your e-mail address. When choosing a username, we strongly recommend that you do not use or include your real name. Usernames cannot be changed. Your username and e-mail address are stored in the Website database. Your email address is used to send you an email with a link to set your password or to send you an email with a link to reset your password if you forget it. Once you have created an account, you must contact us to have it deleted. Optionally, you can complete your profile by providing your first name, last name, website (URL) and/or biographical information. These additional details are also stored in the website database. You can edit these details, and your email address, in your profile at any time. You can also choose how your name (your screen name) is displayed to site visitors (for example, in comments you create) in your profile. Your username, first name, last name and e-mail address are accessible by site employees. If you attempt to log in to our site, we will set a temporary cookie to determine whether your browser accepts cookies at all. This cookie contains no personal data and is discarded when you close your browser. If you have an account and log in to a site, we will set several cookies to save your login information and some of your display choices. Login cookies last for two days, and display options cookies last for one year. If you select “Remember Me,” these cookies will persist for two weeks. If you log out of your account, the login cookies will be deleted. It is important that you log out if you are using a public computer. For users who register on one of our sites, we also store the data they provide in their profile indefinitely. All registered users can view, change, or delete most of that data at any time, except for their login name or nickname.
.
e. Contact/Chat/Email Forms:
We use Microsoft Office 365 Suite to process all emails and internal communication with our customers. The Microsoft Office 365 privacy policy is available here: https://privacy.microsoft.com/es-es/privacystatement. Customers who send us emails or use any of the contact forms on our websites will have their email address, IP address and any data provided on the contact form or in the body of the email stored in the Microsoft Office 365 Suite files. We maintain all email and chat communication indefinitely to help us support and improve our services. Individuals may request copies of any previous correspondence with us at any time.
.
f. Analytics:We use Google Analytics to track visitors and collect information about traffic on our websites. The Google Analytics privacy policy can be found here: https://policies.google.com/privacy. You can learn more about how to opt out of tracking in Google Analytics here: https://tools.google.com/dlpage/gaoptout/.
.
g. Marketing Campaigns:
We use email marketing to communicate with customers and potential clients from time to time. All email lists and campaigns are “opt-in,” meaning that we will not send you these types of emails unless you indicate that you wish to receive them during registration or other interactions on our website. We may send you “system” emails, such as password reset requests or payment notifications/receipts, even if you have not subscribed to email marketing lists. All marketing emails sent by us will include an “unsubscribe” link in the footer of the email. Emails sent may also include standard tracking, including open and click- through activities. We use MailChimp. MailChimp’s privacy policy can be found here: https://mailchimp.com/legal/privacy/. We may use social media and web advertising campaigns. These service providers use cookies on our sites and/or pixel tracking to serve ads across platforms.
.
h. Paying Customers:
For payment transactions, we use PayPal and Stripe. PayPal’s privacy policy can be found here: https://www.paypal.com/webapps/mpp/ua/privacy-full. Stripe’s privacy policy can be found here: https://stripe.com/us/privacy.
.
i. To comply with accounting and legal requirements, we keep financial transaction data in the systems for up to 10 years, depending on the ALLCOT company you are dealing with.
. - Use and purpose of the information:
ALLCOT processes your personal information for the purposes set out below:- To comply with legal and/or contractual obligations.
– Create, maintain, customize, and secure your account with us.
– Contacting Third Parties in order to evaluate the quality of the products offered.
– Inform in a timely manner to customers or potential customers of its products and services, current and/or future, as well as the benefits they can access, through the various activities and promotions deployed by ALLCOT.
– Conduct statistical studies to design improvements in the services provided.
– Manage basic administration tasks.
– Respond to specific requests from our customers and other commercial purposes directly or indirectly related to ALLCOT’s own activity.
– To know the profile of the clients for a better market segmentation and to achieve a better commercial development.
– Manage the collection and payment of products and services marketed.
– Manage the entity’s invoicing.
– Conclude, execute and/or perform agreements and contracts with you.
– To develop our marketing activities.
– Comply with our legal obligations in the different jurisdictions where ALLCOT operates.
-Establish, exercise, or defend ALLCOT from legal claims (to which it is or may be subject).
– Publication of images in internal events and sending of information of interest about ALLCOT.
– To protect your safety and ALLCOT’s safety.
– Other activities related to the personnel at your service.
– To provide our services, for example, setting up and maintaining your account, hosting your website, backing up and restoring your website or charging you for any of our paid services.
– To further develop our services, for example, by adding new features that we believe our users will enjoy or that will help them create and manage their websites more efficiently.
– To monitor and analyze trends and better understand how users interact with our services, which helps us improve our services and make them more user-friendly.
– To monitor and protect the security of our services, detect, and prevent fraudulent transactions and other illegal activities, combat spam, and protect the rights and property of ALLCOT and others.
– To share with you offers and promotions extended by ALLCOT and others that we believe will be of interest to you, solicit your feedback or keep you updated about ALLCOT and our products.
– To personalize your experience using our services, provide content recommendations and deliver relevant advertising.
. - With whom we share your dataWe share information about you in the limited circumstances detailed below and with appropriate safeguards to protect your privacy:
.
a. Subsidiaries, Affiliates, Employees, and Independent Contractors:
We may disclose information about you to our subsidiaries, affiliates, employees, and individuals who are independent contractors and who need to know the information to help us provide our services or process information on our behalf. We require our subsidiaries, affiliates, employees, and independent contractors to follow this Privacy Policy for the personal information we share with them.
.
b. Third Parties:
We may share information about you with third parties who need to know your information to provide their services to us. This group includes third parties that help us provide our services to you (such as payment vendors that process your credit and debit card information) and those that help us understand and improve our services (such as analytics vendors). We require vendors to agree to privacy commitments in order to share information with them.
.
c. As required by law:
We may disclose information about you in response to a subpoena, court order or other governmental requests.
.
d. To Protect Rights and Property:
We may disclose information about you when we have a good faith belief that disclosure is necessary to protect the property or rights of ALLCOT, third parties or the general public. For example, if we have a good faith belief that there is imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay.
.
e. Business Transfers:
Regarding any merger, sale of company assets or acquisition of all or part of our business by another company, or in the unlikely event that ALLCOT goes out of business or enters bankruptcy, it is likely that user information will be one of the assets that is transferred or acquired by a third party. If any of these events occur, this Privacy Policy will still apply to your information and the party receiving your information may continue to use your information, but only in a manner consistent with this Privacy Policy.
.
f. With your consent:
We may share and disclose information with your consent or at your direction. For example, we may share your information with third parties with whom you authorize us to do so, such as social networking services to which you connect your site through our Publish feature.
.
g. Aggregated and de-identified (or “de-identified”) information:
We may share information that has been aggregated or de-identified in a reasonable manner so that the information cannot reasonably be used to identify you. For example, we may publish aggregated statistics about the use of our services.
.
h. Other site owners:If you have a WordPress.com account and leave a comment on a site that uses our services (such as a site created on WordPress.com or a site running Jetpack), your IP address and the email address associated with your WordPress.com account may be shared with the administrators of the site where you left the comment.
.
i. Published Support Requests:
If you submit a request to us (for example, through a support email or one of our feedback mechanisms), we reserve the right to post that request to help us clarify or respond to your request or to help us support other users
.
j. Applicable Law:
We may also disclose your personal data when here permitted or required by applicable law.
. - Rights over personal data
a. Registered User:
If you are a registered user or have left comments on our site, you may request to view or download the data we have about you. Generally, for visitors who have left comments, the data will be their email address, any IP address assigned to them at the time they left comments, and the user agent strings of the browsers they used. All other data is public as posted by visitors. For registered users or paying customers, this will also include profile information and download, payment, and support histories.
.
b. Marketing communications:
You can also request to be “forgotten” or “unsubscribe” and we will delete any personal identifiable data we have about you. Of course, this excludes data that we need for administrative or security reasons or if we are required by law to retain some of the data.
.
c. Know, update, correct, amend, and/or rectify:
An individual seeking access, or seeking to know, correct, amend, or delete data, should direct his or her inquiry to privacy@allcot.com. We will respond within a reasonable period of time, not to exceed seven (7) business days.
.
d. Individual rights on personal data:
In any case, in accordance with applicable law, you have the right to:- Know, update, and rectify your personal data at ALLCOT at any time. This right may be exercised, among others, against partial, inaccurate, incomplete, fractioned, misleading data, or data whose processing is expressly prohibited or has not been authorized.
– Request proof of the authorization given to ALLCOT for the processing of data, except for the exceptions provided for in the applicable law.
– Be informed by ALLCOT, upon request, regarding the use given to your personal data.
– To file before the competent authorities, complaints for violations of the provisions of the applicable law and other rules that modify, add, or complement it, after consultation or request before ALLCOT.
– To revoke the authorization and/or request the deletion of the data at any time, except for the exceptions provided for in the applicable law.
. - Communication options
You can control the type of information collected through our Sites, for example, by not accepting ALLCOT cookies, by deleting all ALLCOT cookies from your browser, or by not providing personal information when prompted. If you wish to update your personal information with us or change your communication preferences or if you no longer wish to receive communications from us, please click on the “unsubscribe” link in the email to unsubscribe, or inform us by email, phone, or written letter. Please include your exact name and contact details so that we can safely remove you from our mailing list. Our postal address is: ALLCOT AG, Bahnhofstrasse 10, 6300 Zug, Switzerland. You may also contact us by e-mail at privacy@allcot.com. If you are a resident of other jurisdictions and wish to exercise your rights, please see the respective section below.
. - Disclosure and Data Transfer
We disclose potentially personal identifiable information and personal identifiable information only to our employees, contractors, and affiliated organizations that (i) need to know that information in order to process it on our behalf or to provide services, and (ii) that have agreed, in writing, not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using our websites and services, you consent to the transfer of such information to them. We will not rent or sell potentially personal identifiable information and personal identifiable information to anyone.We may be required to disclose an individual’s personal information in response to a lawful law enforcement request, including to meet national security or law enforcement requirements.If we ever do onward transfers of your data to third parties for a purpose other than that for which it was originally collected or subsequently authorized, we would offer you an opt-out option to limit the use and disclosure of your personal data.
. - How do we transfer your personal data internationally?
ALLCOT AG is a global leader in climate change and sustainability solutions, offering specialized consulting in sustainable management, including the development of strategies to calculate, reduce and offset GHG emissions, as well as the determination of best practices for reporting on the Sustainable Development Goals (SDGs). Likewise, it is a well-known agent in carbon markets, developer of projects that provide knowledge, experience and management to initiatives to reduce greenhouse gas (GHG) emissions to actively combat the climate crisis, which makes it a strategic ally to contribute to the implementation of Institutional Strategic Plans and Environmental Management of entities, society and civil actors interested in developing joint business related to sustainability projects and circular economy.To provide you with the best service and to conduct the purposes described in this document, we may transfer your data internationally to our ALLCOT affiliated companies located in different jurisdictions, our third parties and residents of certain jurisdictions as well.In the event of any transfer of personal data to third parties located abroad, the necessary measures will be taken to ensure that such transfer complies with applicable regulations. Therefore, by accepting this Privacy Policy, the user expressly consents and authorizes the transfer of his/her personal data outside the jurisdiction where the information was provided. Likewise, it is guaranteed that the necessary security measures will be taken to protect the personal data transferred. If the user does not agree with this transfer of data, he/she may contact us through the means indicated in this Privacy Policy.
. - Notices to residents of a certain jurisdiction
EU and United Kingdom (UK) Residents
Under applicable law, you have the right to know what personal information we hold about you and you may ask us to make corrections to ensure that it is accurate and up to date. Under applicable law, you also have the right to request deletion of your personal information or to object to the processing of your personal information. If you wish to exercise your rights, please contact us as follows: privacy@allcot.com. You may also have the right to lodge a complaint with your data protection authority. ALLCOT is based in Switzerland, but we transfer personal data to countries outside the EU or Switzerland through a series of business-to-business agreements that are based on standard contractual clauses in accordance with European Union law and applicable European Union regulations. If you are a resident of the United Kingdom, the processing of your personal data is subject to the Data Protection Act 2018 and the EU General Data Protection Regulation, both of which set out the obligation to obtain your consent to the processing of your personal data.
.
Supervisory authority and complaints
If you are a data subject in the EU or EEA and you have a concern that we are unable to resolve regarding our personal data processing practices, you have the right to file a complaint with the data protection authority where you reside or work, or where the alleged breach occurred, as appropriate, or you can contact the Irish authority that oversees data protection issues at https://www.dataprotection.ie/docs/Home/4.htm, or +353 57 868 4800. If you are a data subject in the UK, you have the same rights and can exercise them by contacting the Information Commissioner’s Office at https://ico.org.uk/, or +44 303 123 1113.
.
Residents of Spain
If you have questions or concerns about the use of your personal data, you can contact us at privacy@allcot.com. You can also file complaints or claims with the Spanish Data Protection Agency. The processing of your personal data is subject to the Organic Law 3/2018 on the Protection of Personal Data and Guarantee of Digital Rights and its complementary rules, which establish the obligation to obtain your consent for the processing of your personal data.
..
Residents of Colombia
If you reside in Colombia and have any questions about your personal information held by ALLCOT, including personal information collected by our Sites, you may request further information using the following link. You may also file complaints or claims with the Superintendence of Industry and Commerce of Colombia. The processing of your personal data is subject to Law 1581 of 2012 and its complementary rules, which establish the obligation to obtain your prior, express, and informed authorization for the processing of your personal data.
.
Residents of Mexico
You may contact us at privacy@allcot.com to assert your privacy rights at any time, including to access your data, to request that your data be updated, amended, or deleted, and to object to the way we use your personal information. You may also contact us to request revocation of your previously granted consent to the extent permitted by law. Through the same contact details, we may inform you about the manner and procedure for dealing with the request submitted. You may also file complaints or claims before the Instituto Nacional de Transparencia, Acceso a la Información y Protección de Datos Personales. The processing of your personal data is subject to the Federal Law for the Protection of Personal Data in Possession of Individuals and its regulatory provisions, which establish the obligation to obtain your consent for the processing of your personal data.
.
Residents of Guatemala
If you have questions or concerns about the use of your personal data, you can contact us at privacy@allcot.com. You can also file complaints or claims with the General Directorate for the Protection of Personal Data. The processing of your personal data is subject to the Personal Data Protection Law and its complementary rules, which establish the obligation to obtain your consent for the processing of your personal data.
.
Residents of Argentina
If you have questions or concerns about the use of your personal data, you can contact us at privacy@allcot.com. You may also file complaints or claims before the Argentine Agency for Access to Public Information (Agencia de Acceso a la Información Pública de Argentina). The processing of your personal data is subject to Law 25.326 on Personal Data Protection and its regulatory provisions, which establish the obligation to obtain your consent for the processing of your personal data.
.
Residents of Brazil
In accordance with the General Data Protection Law (13.709/2018), individuals whose personal data is collected or processed in Brazil can access, update, correct and delete it at any time. Please contact the Data Protection Officer at privacy@allcot.com.
.
Residents of Senegal
Residents of Senegal should note that this Privacy Policy is in accordance with the Senegalese law on the protection of personal data, Law No. 2008-12 of January 25, 2008. If you are a resident of Senegal, by using our website, you consent to the collection, use and sharing of your personal information in accordance with the terms of this Privacy Policy and the Personal Data Protection Law applicable in Senegal. If you have any questions or concerns about how we manage your personal information, please contact us at privacy@allcot.com.
.
Other JurisdictionsIf you are a resident of a jurisdiction other than those listed above, please note that the collection, use, storage, and transfer of your personal information may be subject to different laws and regulations. ALLCOT strives to comply with the applicable laws of each jurisdiction, and if you have any questions or concerns regarding the treatment of your personal information, you may contact us through the means mentioned in this Privacy Policy. By providing your personal information to ALLCOT, you consent to the collection, use, storage, and transfer of your personal information in accordance with this document and applicable laws and regulations.
.
DO NOT FORGET: By accepting our Privacy Policy, you expressly consent to the processing of your personal data in accordance with the said ABOVE regulation.
. - How we protect your data
ALLCOT has technical, physical, and administrative security measures in place to protect your personal information against damage, loss, alteration, destruction or unauthorized use, access, or processing.
. - Data breach procedures we have in place
If an event occurs where customer data has been lost, stolen, or potentially compromised, our policy is to alert our customers by email within 48 hours of our team becoming aware of the event.We will also report such incident to any required data protection authority. We will work closely with any affected customer to determine next steps, such as any end-user notifications, necessary patches and how to prevent any similar events in the future.
. - Changes in the Privacy Policy
Although most changes are likely to be minor, ALLCOT may change its privacy policy from time to time and in its sole discretion. ALLCOT will notify Third Parties by email when changes are made. If you have any questions or comments about this privacy document, please contact us via email at privacy@allcot.com.
. - Changes history
First version: 18 May 2018 – We initiated the drafting of the policy in a language that is easier for users to understand and openly communicated to all stakeholders, specifying the requirements to comply with the GDPR.Second Version: May 18, 2023 – The Privacy Policy document is revised in its entirety, the wording and syntax are corrected, a notice clause for residents of other jurisdictions is added and the scope of application of this document is extended to all companies belonging to ALLCOT.
. - Contact us
If you have any questions about this Privacy Policy, please contact us as set forth in Section 6
Communication Options or as otherwise provided herein.
